American Association of the Deaf-Blind, Inc. Financial Statements and Report of Independent Certified Public Accountants December 31, 2009 and 2008 LSWG Linton Shafer Warfield & Garrett, P.P. CERTIFIED PUBLIC ACCOUNTANTS ISWG Linton Shafer Warfield & Garrett, P.P. CERTIFIED PUBLIC ACCOUNTANTS Douglas C. Warreid, CPA, CVA Edward T.Garrett, CPA Meredith G Harshman, CPA Paul D.Hemme, CPA Kevin R. Hessler CPA Donald C. Linton, CPA, CEP, PFS Joseph M. McCathran, CPA Brian E.Rippson, CPA Bakbara Cline-Roman, CPA Ronald W. Shafer, CPA REPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS Board of Directors American Association of the Deaf-Blind, Inc. We have audited the accompanying statements of financial position of the American Association of the Deaf-Blind, Inc. (a non-profit organization) as of December 31, 2009 and 2008, and the related statements of activities and changes in net assets, functional expenses and cash flows for the years then ended. These financial statements are the responsibility of the Association’s management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the American Association of the Deaf-Blind, Inc. as of December 31, 2009 and 2008, and the changes in its net assets and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. 932 Hungerford Drive, Suite 29B • Rockville, Maryland 20850-1752 • 240-314-7075 • FAX 240-314-7079 ROCKVILLE FREDERICK . ANNAPOLIS www.lswgcpa.com The accompanying financial statements have been prepared assuming that the Association will continue as a going concern. As discussed in Note 10 to the financial statements, the Association has suffered a significant reduction in contribution revenue that raises substantial doubt about its ability to continue as a going concern. Management plans regarding this matter also are described in Note 10. The financial statements do not include any adjustments that might result from the outcome of this uncertainty. July 23, 2010 Linton Shafer Warfleld & Garrett AMERICAN ASSOCIATION OF THE DEAF-BLIND, INC. Statements of Financial Position For the Years Ended December 31, ASSETS 20092008Current Assets Cash$ 139,901$ 40,672 Investment72,290189,737 Accounts receivable12,20710,831 Deposits4,8024,802 Prepaid expenses9,5641,928 Total Current Assets 238,764 247,970 Property and Equipment at Cost Furniture5,1535,353 Office equipment26,61526,615 Less: accumulated depreciation(29,913)(28,544) Net Property and Equipment1,8553,424 Total Assets $ 240,619 $ 251,394 LIABILITIES AND NET ASSETS Current Liabilities20092008Accounts payable $ 3,563 $ 1,997Payroll taxes withheld 4,1994,431Retirement payable 1,4771,477Accrued salaries and vacation13,307 10,865Total Liabilities 22,546 18,770Net Assets Unrestricted 200,687 216,297Temporarily Restricted 17,386 16,327Total Net Assets218,073 232,624Total Liabilities and Unrestricted Net Assets $ 240,619 $ 251,394 The accompanying notes are an integral part of these statements. Statement of Activities and Change in Net Assets For the Year Ended December 31, 2009 UnrestrictedTemporarily Restricted Total Revenues Contributions - UDS$ 595,606$ ---$ 595,606 Contributions282,61411,372293,986 Grant income---10,00010,000 Membership dues5,940---5,940 Interest and dividends3,836---3,836 Other income17,226---17,226 Released from restriction 20,313 (20,313) --- Total Revenues 925,535 1,059 926,594Expenses Program services 190,957---190,957 Supporting services Management and general102,045---102,045 Fundraising648,143 ---648,143 Total Expenses 941,145 ---941,145Change in net assets(15,610) 1,059 (14,551)Net Assets - Beginning of Year 216,297 16,327 232,624Net Assets - End of Year $ 200,687 $ 17,386 $ 218,073 The accompanying notes are an integral part of this statement. AMERICAN ASSOCIATION OF THE DEAF-BLIND, INC. Statement of Activities and Change in Net Assets For the Year Ended December 31,2008 UnrestrictedTemporarily Restricted Total Revenues Contributions - UDS$ 580,968---$ 580,968 Contributions - other294,507 8,890 303,397 Grant income5,000 10,500 15,500 Membership dues4,850 ---4,850 Interest and dividends6,989---6,989 Other income15,956 ---15,956 Increase in cash surrender value of annuity 5,549--- 5,549 Released from restriction 14,277 (14,277) --- Total Revenues 928,096 5,113 933,209Expenses Program services 202,310---202,310 Supporting services Management and general97,558---97,558- Fundraising638,290 ---638,290 Total Expenses 938,158 --- 938,158 Change in net assets(10,062) 5,113(4,949)Net Assets - Beginning of Year234,162 3,411 237,573Transfer from unrestricted (7,803) 7,803 ---Net Assets - End of Year $ 216,297 $ 16,327 $ 232,624 The accompanying notes are an integral part of this statement. AMERICAN ASSOCIATION OF THE DEAF-BOND, INC. Statement of Functional Expenses For the Year Ended December 31,2009 (with comparative totals for 2008) Program ServicesMgmt.& GeneralFund- raisingTotal 2009Total 2008ExpensesSalaries$ 108,673$ 52,501$ 12,756$ 173,930 $ 171,956Payroll taxes8,4963,92099713,41313,159Dental and health6,8193,14680010,76510,202Workers compensation24911529393730Retirement2,2841,0542683,6063,605Professional development37117143585---Technical writer---750---750---Telemarketing------613,917613,917604,341Travel1,989---31,9922,754Rent20,7559,5772,43632,76831,481Telephone1,965347---2,3122,051Office supplies679313801,0721,011Accounting---9,108---9,1089,453Technology---2,594---2,5941,530Caging expense11,20211,20212,129Meetings6,1661,542---7,70817,449Miscellaneous1275815200---NIFDBI& Honoraria11,967------11,96711,746Furniture and equipment---578---578---Insurance1,8661,866---3,7323,635Braille Services1,1731,173---2,3463,655Registration fees------3,7163,7163,575Depreciation9934581171,5682,071Legal5,8385,8386,305Bank charges8,1623,76695812,8868,130Parking652301771,0301,033Postage1,0164691191,604813Membership fee31714637500500Multimedia Project1,1505311351,8168,119Interpreters1,354------1,354952Printing 3,734 1,723 438 5,895 5,773 Total Expenses $ 190,957 $ 102,045 $ 648,143 $ 941,145 $ 938,158r The accompanying notes are an integral part of these statements. AMERICAN ASSOCIATION OF THE DEAF-BLIND, INC Statements of Cash Flows For the Years Ended December 31, 2009 2008 INCREASE (DECREASE) IN CASH Cash Flows from Operating Activities Changes in net assets $ (14,551) $ (4,949) Adjustments to reconcile change in net assets to net cash provided by (used in) operating activities Depreciation 1,568 2,071 Increase in cash surrender value of annuity --- (5,549) Changes in assets and liabilities Accounts receivable (1,376) 17,905 Prepaid expense (7,635) 1,842 Payroll taxes withheld (232) 439 Accrued salaries and vacation 2,442 1,833 Retirement payable --- 4 Accounts payable 1,566 (6,842) Net Cash Provided by (Used in) Operating Activities (18,218) 6,754 Cash Blows from Investing Activities Purchase of investments (2,469) (6,895) Proceeds from sale of investments 119,916 Purchase of equipment --- (1,386) Net Cash Provided by (Used in) Investing Activities 117,447 (8,281) Increase (decrease) in cash 99,229 (1,527) Cash Balance - Beginning of Year 40,672 42,199 Cash Balance - End of Year $ 139,901 $ 40,672 Supplemental Information: Interest paid $ --- $ --- Income taxes paid $ --- $ --- The accompanying notes are an integral part of these statements. AMERICAN ASSOCIATION OF THE DEAF-BLIND, INC. Notes to Financial Statements December 31, 2009 and 2008 1. Organization American Association of the Deaf-Blind, Inc., (AADB) is a Maryland corporation organized under the general nonprofit corporation law of the State of Maryland. The Association also qualifies under Section 501(c)(3) of the Internal Revenue Code, which allows operation as a nonprofit organization that is exempt from income taxes. The Association is a national consumer organization benefiting Americans with dual vision and hearing loss. They publish large type and braille magazines, organize conventions, and demonstrate new products to the deaf and blind. 2. Summary of Significant Accounting Policies (a) Basis of Presentation The Association presents its financial statements on the accrual method of accounting. Under this method, revenue is recognized when earned and expenses are recognized when incurred. According to Financial Accounting Standards Board (FASB) Codification Standards, the Association is required to report information regarding its financial position and activities according to three classes of net assets; unrestricted, temporarily restricted and permanently restricted. In addition, the Association is required to present a statement of cash flows. The Association’s financial statements present the three classes of net assets, which are defined as follows: • Unrestricted Net Assets - represent resources that are currently available for support of the Association’s operations. • Temporarily Restricted Net Assets - represent resources that may be utilized only in accordance with the restricted purposes established by the provider of such funds. When a restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as funds released from temporary restrictions. • Permanently Restricted Net Assets - represent resources for which the principal is to be maintained intact and the income, including appreciation in market value, may only be spent in accordance with the intent of the donor. The Association currently does not have any permanently restricted funds. AMERICAN ASSOCIATION OF THE DEAF-BLIND, INC. Notes to Financial Statements December 31, 2009 and 2008 2. Summary of Significant Accounting Policies (continued) (b) Property and Equipment The Association records depreciation on its furniture and equipment in accordance with generally accepted accounting principles. The Association’s policy is to capitalize all expenditures for furniture and equipment in excess of $200 and that benefit more than one accounting period. Depreciation is provided on the straight-line basis over the estimated useful lives of the assets, which is five years. When fixed assets are retired or otherwise disposed of, the cost is removed from the asset account and the related accumulated depreciation is adjusted with the difference being charged to income as either a gain or loss on disposal. Maintenance and repairs are charged to expense as incurred. (c) Accounts Receivable Accounts receivable are stated at the amount management expects to collect from outstanding balances. If amounts become uncollectible, they will be charged to operations when that determination is made. (d) Cash and Cash Equivalents For purposes of the statement of cash flows, the Association considers all highly liquid debt instruments with a maturity of three months or less to be cash equivalents. (e) Concentration of Credit Risk The Company maintains cash balances at two financial institutions. Accounts at each institution are insured by the Federal Deposit Insurance Corporation up to $250,000. There were no uninsured balances at December 31, 2009. The Association has not experienced any losses in such financial institutions and believes it is not exposed to any significant credit risk on cash. AMERICAN ASSOCIATION OF THE DEAF-BLIND, INC. Notes to Financial Statements December 31, 2009 and 2008 2. Summary of Significant Accounting Policies (continued) (f) Investments According to Financial Accounting Standards Board (FASB) Codification Standards, investments in marketable securities with readily determinable fair values and all investments in debt securities are reported at their fair values in the statement of financial position. Unrealized gains and losses are included in the change in net assets. (g) Estimates The preparation of the financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. (h) Fair Value Financial Accounting Standards Board (FASB) Codification Standards defines fair value, establishes a framework for measuring fair value, expands disclosures about fair value measurements and establishes a hierarchy for valuation inputs. The hierarchy prioritizes the inputs into three levels based on the extent to which inputs used in measuring fair value are observable in the market. Fair value measurement is reported in one of the three levels which are determined by the lowest level input that is significant to the fair value measurement in its entirety. These levels are: • Level 1 - inputs are based upon unadjusted quoted prices for identical instruments traded in active markets. • Level 2 - inputs are based upon quoted prices for similar instruments in active markets, quoted prices for identical or similar instruments in markets that are not active, and model-based valuation techniques for which all significant assumptions are observable in the market or can be corroborated by observable market data for substantially the full term of the assets or liabilities. AMERICAN ASSOCIATION OF THE DEAF-BLIND, INC. Notes to Financial Statements December 31, 2009 and 2008 2. Summary of Significant Accounting Policies (continued) • Level 3 - inputs are generally unobservable and typically reflect management’s estimates of assumptions that market participants would use in pricing the asset or liability. The fair values are therefore determined using model-based techniques that include option pricing models, discounted cash flow models, and similar techniques. 3. Officers The Board of Directors are elected by the members for a term of four years. Officers for the year ended December 31, 2009, are as follows: Dan Arabie President Timothy Jackson Vice President Debby Lieberman Secretary Michael Reese Treasurer 4. Support and Revenue Income to the Association consists primarily of membership dues, grants and donations. 5. Lease Commitments The Association is currently occupying space in the building located at 8630 Fenton Street, Silver Spring, Maryland, which expires March 31, 2013. The base rent is $2,401 per month with 4% increases each year. Total rent expense for the years ended December 31, 2009 and 2008 were $32,768 and $31,481, respectively. The Association’s obligations under the leases are as follows: 2010 $ 34,050 2011 35,412 2012 36,829 2013 9,297 AMERICAN ASSOCIATION OF THE DEAF-BLIND, INC. Notes to Financial Statements December 31, 2009 and 2008 6. Fund-Raising Expenses The Association has contracted with United Deaf Services (UDS), a division of Heritage Publishing Company of North Little Rock, Arkansas, to conduct a public relations and fund-raising campaign in the Association’s name throughout the United States. During 2006, the Association renewed their contract with UDS for the years 2007 through 2009. As stated in the American Institute of Certified Public Accountant’s (AICPA) Statement of Position No. 98-2, an organization may allocate program, management and general, and fund-raising costs associated with a fund-raising activity if the following three criteria have been met; purpose, audience, and content. Since the Association has not met all three criteria, all of the costs of this campaign have been reported as fund-raising costs (telemarketing expenses) in these financial statements. This contract was not renewed. 7. Retirement The Association has a Simple IRA Retirement Plan covering eligible employees. Eligible employees are those full-time and have one year of service with the Association. The Association matched up to 3% of employee’s annual salary if they make a similar contribution to the plan. Employer contributions to the plan are vested when the contribution is made. For the years ended December 31, 2009 and 2008 retirement expense was $3,606 and $3,605 respectively. 8. Investments Investments at December 31, 2009 and 2008, which are all considered level 1, consist of the following: 2009 2008 Certificate of deposit $ 72,290 $ 69,821 Life insurance annuity ----- 119,916 Total Investments $ 72,290 $ 189,737 The Association invests in a professionally managed portfolio that contains an annuity fund and a certificate of deposit. Such investments are exposed to various risks such as interest rates, market and credit. Due to the level of risk associated with such investments and the level of uncertainty related to changes in the value of such investments, it is at least reasonably possible that changes in risks in the near term would materially affect investment balances and the amounts reported in the financial statements. AMERICAN ASSOCIATION OF THE DEAF-BLIND, INC. Notes to Financial Statements December 31, 2009 and 2008 9. Temporarily Restricted Net Assets Activity in temporarily net assets is as follows: Balance 12/31/2008 Revenue ExpensesBalance 12/31/2009Advocacy and Awareness$ ---$ 250$ ---$ 250NFDBI meeting10,74110,00011,9678,774Task force922800---1,722SSP meals and lodging459475---934Conference participants3,8801,480---5,360Conference - general325------325Braille honorarium---2,3672,34621Dinner Sponsorship --- 6,000 6,000 ---Total Temporarily Restricted Net Assets $ 16,327 $ 21,372 $ 20,313 $ 20,313 10. Going Concern Uncertainty and Subsequent Event As described in Note 6, the Association did not renew its telemarketing contract with United Deaf Services. Declining contribution revenue attributable to this change and declines in economic conditions have not been sufficient to sustain the Association with full staff, and have had a significant negative impact on cash flow in year 2010. To avoid negative cash flows, the Board of Directors reduced expenses by terminating the entire staff in July 2010, and appointed an individual to manage the operations of the Association on a voluntary basis. For the Fall 2010 fundraising campaign, the Association will employ a combination of fundraising strategies internally to include, solicitation of contributions using direct mail, online, telephone, fax, and social networks. Contributions raised by this internal strategy will be credited fully to the Association, and not shared with a third party, ensuring that the donor’s contributions will be used more to fund program service activities and less for fundraising. A new telemarketing firm will also be retained with their service fee based on a fixed fee arrangement rather than a percentage of contributions. This change in the telemarketing fee is expected to reduce fund raising costs by approximately $400,000 annually.